How to Get Ready for a Move-In Day: Essential Checklist

So you've found your perfect affordable apartment in Philadelphia, your tenant application got approved, and now the big day is approaching. Congrats! But let's be real: move-in day can feel overwhelming if you're not prepared. Between juggling boxes, coordinating with helpers, and making sure you haven't forgotten anything important, things can get chaotic fast.

Don't worry though. We've put together this essential checklist to help you stay organized and stress-free. Whether you're moving into your first apartment or you're a seasoned renter, these tips will make your transition into your new home as smooth as possible.

Start Planning Early

The key to a successful move-in day? Starting your prep work well before the actual day arrives. Trust us, you don't want to be scrambling at the last minute trying to find your toothbrush buried somewhere in a random box.

As the old saying goes, "By failing to prepare, you are preparing to fail." And when it comes to moving, truer words have never been spoken.

Here's what you should tackle at least a week before move-in:

• Confirm your move-in date and time with your landlord or property manager

• Review your lease agreement one more time to know what's expected

• Coordinate with roommates (if applicable) to avoid bringing duplicate items like multiple microwaves or coffee makers

• Gather packing supplies including boxes, tape, markers, and bubble wrap

• Notify important parties of your address change (bank, employer, subscriptions, etc.)

Create Your "Essentials Bag"

Here's a game-changer tip that experienced movers swear by: pack an essentials bag that stays with you throughout the entire move. This bag should contain everything you'll need for your first night without having to dig through dozens of boxes.

Think of it as your survival kit. Include things like:

• Pajamas and a change of clothes for the next day

• Phone charger and any other device chargers

• Medications you take daily

• Basic toiletries (toothbrush, toothpaste, deodorant, contacts)

• A towel and washcloth

• Snacks and a water bottle

• Important documents

Keep this bag in your car or somewhere easily accessible. When you're exhausted after a long day of hauling furniture, you'll thank yourself for having clean pajamas and your phone charger within arm's reach.

Important Documents to Have Ready

Speaking of documents, move-in day often requires some paperwork. The last thing you want is to show up at your new apartment and realize you left your ID at your old place. Here's what you should have on hand:

• Photo ID (driver's license or state ID)

• Proof of renter's insurance (if required by your lease)

• Copies of your signed lease agreement

• Move-in inspection checklist (your landlord should provide this)

• Emergency contact list

• Health insurance card and any prescription information

• Bank card or checkbook for any last-minute payments

We recommend keeping both physical copies and digital backups on your phone. You never know when you might need them!

If you still have questions about what documents you'll need for your specific situation, check out our resources at https://www.philadelphiaaffordablehousing.com/info for more guidance.

Cleaning Supplies: Your First Line of Defense

Even if your new apartment has been cleaned before you arrive, you'll want to do a quick wipe-down of surfaces before unpacking your belongings. It just feels better starting fresh in a space you've cleaned yourself, right?

Pack these cleaning essentials in an easy-to-access box or bag:

• Disinfectant wipes or spray

• All-purpose cleaner

• Paper towels

• Trash bags (multiple sizes)

• Broom and dustpan

• Small vacuum or Swiffer

• Toilet paper (seriously, don't forget this one!)

Pro tip: Clean the bathroom and kitchen first since those are the spaces you'll use most on day one.

Bedroom Basics for a Good Night's Sleep

After a long day of moving, there's nothing better than collapsing into a freshly made bed. Make sure you have your bedding items easily accessible so you can set up your sleeping area right away.

Your bedroom essentials should include:

• Sheets (check your mattress size beforehand!)

• Pillows and pillowcases

• Mattress protector

• Comforter or blanket

• A throw blanket for extra coziness

If you're moving into a place that doesn't come with a bed frame, consider bringing an air mattress as a temporary solution until your furniture arrives or you can purchase one.

Tools You'll Actually Need

Unless you're moving into a fully furnished apartment, you're probably going to need to assemble some furniture or hang a few things. Having basic tools on hand will save you a trip to the hardware store on move-in day.

Keep these items in a small toolkit:

• Screwdriver (or better yet, a multi-tool set)

• Hammer

• Scissors

• Duct tape

• Box cutter

• Stick-on hooks (great for hanging things without damaging walls)

• Measuring tape

• Sharpie markers for labeling

As interior designer Nate Berkus once said, "Your home should tell the story of who you are." Having the right tools helps you start creating that story from day one.

Making the Move Easier

The physical act of moving boxes and furniture is often the hardest part. Here are some tips to make it less exhausting:

Dress for success: Wear comfortable sneakers and breathable clothes. If it's summer in Philly, you'll want lightweight fabrics and maybe a hat for sun protection.

Use the right equipment: A collapsible dolly or foldable wagon can be a lifesaver, especially if you're moving into a building without an elevator. Even a sturdy laundry basket with handles works great for carrying smaller items.

Stay fueled: Keep water bottles and snacks handy. Moving is a workout, and you need to stay hydrated and energized.

Take breaks: Don't try to do everything in one sprint. Pace yourself and take short breaks to avoid burnout or injury.

The Move-In Inspection: Don't Skip This!

Before you start unpacking everything, take time to do a thorough walk-through of your apartment with your landlord or property manager. This is your chance to document any existing damage or issues so you're not held responsible later.

During the inspection, look for:

• Scratches or dents on walls and floors

• Stains on carpets or countertops

• Cracks in windows or mirrors

• Functioning appliances (test the stove, fridge, and any other included items)

• Working outlets and light switches

• Proper locks on doors and windows

• Water pressure and drainage in sinks, tubs, and toilets

Take photos and videos of everything, and make sure any issues are noted on the move-in inspection form. Keep a copy for your records!

Personal Touches to Make It Feel Like Home

Once the essentials are handled, it's time for the fun part: making your new apartment feel like yours. While you don't need to unpack everything on day one, adding a few personal touches can help your new space feel less like a stranger's apartment and more like home.

Consider bringing:

• A small rug for your bedroom or living area

• String lights (if allowed by your lease)

• Photos or wall art

• A small plant

• Your favorite throw pillow or blanket

These little additions can make a big difference in how comfortable you feel in your new place.

Final Thoughts

Move-in day doesn't have to be stressful. With a little planning and the right checklist, you can turn what could be a chaotic day into an exciting fresh start. Remember, the goal isn't perfection: it's getting settled in comfortably so you can start enjoying your new Philadelphia home.

At Philadelphia Affordable Housing, we're here to support you every step of the way, from filling out your tenant application to handing you the keys. If you have any questions about the move-in process or need additional resources, visit us at https://www.philadelphiaaffordablehousing.com/info.

Welcome home, neighbor!