Difference Between Pending and Approved Tenant Application

If you've been apartment hunting in Philly, you've probably found yourself refreshing your email every five minutes waiting for news about your rental application. And when that update finally comes, you're met with confusing terminology like "pending" or "approved." What do these statuses actually mean? And more importantly, what should you do next?

Let's break down these application statuses so you can stop overthinking every notification and understand exactly where you stand in the rental process.

What Does "Pending" Actually Mean?

The word "pending" might seem straightforward, but in the rental world, it's actually pretty complex. Think of it as the "it's complicated" relationship status of apartment applications – there are several different scenarios that could be happening behind the scenes.

Your Application is Being Reviewed

Most of the time, when your application shows as "pending," it means the landlord or property management company is still going through your paperwork. They're checking your credit score, calling your employer, reaching out to previous landlords, and making sure everything adds up.

In Philadelphia, this review process typically takes anywhere from 24 hours to a week, depending on who you're dealing with. A small-time landlord who owns a few properties in South Philly might get back to you faster than a big management company handling hundreds of units across the city.

You're Missing Some Documentation

Sometimes "pending" means you're in application limbo because something's missing from your file. Maybe your pay stubs were too blurry to read, or you forgot to include your co-signer's information. The good news? This is usually an easy fix once you know what's needed.

You're in the Queue

Here's where it gets a bit frustrating – sometimes your application is marked as "pending" because you're not the first choice, but you're not out of the running either. The landlord might be waiting to hear back from their top pick, and you're essentially in a holding pattern.

What About "Approved" Status?

Getting that "approved" notification is definitely cause for celebration – it means the landlord has reviewed everything and decided you're the right fit for their property. But here's the thing: approved doesn't mean you can start packing boxes just yet.

You've Cleared the Screening Process

An approved status means you've successfully passed all the landlord's criteria. Your credit check came back clean, your income meets their requirements (usually 2.5-3 times the monthly rent in Philly), and your references gave you glowing reviews. You're officially their chosen tenant.

But the Process Isn't Over

Even with an approved application, there are still several steps before you can call that place home. You'll need to:

• Sign the lease agreement

• Pay your security deposit (usually one month's rent in Philadelphia)

• Pay your first month's rent

• Sometimes pay last month's rent upfront

• Complete any final paperwork

Until all of these boxes are checked, your status might read something like "Approved (Pending Lease Signature)" or "Approved (Pending Payment)."

The Real Difference Between Pending and Approved

The key difference is pretty simple when you break it down: approved means the landlord wants you as their tenant, while pending means you're still in limbo.

Think of it like job hunting. A "pending" application is like waiting to hear back after an interview – you don't know if you got the job yet. An "approved" application is like getting the job offer – they want to hire you, but you still need to sign the contract and show up for your first day.

Pending = Waiting for a Decision

When your application is pending, the landlord hasn't made their final choice yet. They might be:

• Still reviewing your documents

• Waiting for additional information from you

• Considering multiple applicants

• Checking with your references or employer

Approved = Decision Made, Next Steps Required

When you're approved, the decision is done – you're their pick. Now it's about completing the administrative stuff to make it official.

What Should You Do in Each Situation?

If Your Application is Pending:

Don't panic, but don't sit around doing nothing either. Here's your game plan:

• Follow up politely after 3-5 business days if you haven't heard anything

• Keep looking at other apartments (seriously, don't put all your eggs in one basket)

• Have backup options ready to go

• Stay available for any questions or additional documentation requests

A simple follow-up email or text can work wonders: "Hi! Just wanted to check in on the status of my application for the apartment on [Street Name]. Let me know if you need any additional information from me. Thanks!"

If Your Application is Approved:

Time to move fast! In Philadelphia's competitive rental market, approved applications can sometimes fall through if tenants don't act quickly.

• Respond immediately to confirm your interest

• Review the lease carefully before signing (don't just skim through it)

• Get your funds ready – certified checks or money orders are usually preferred

• Schedule your lease signing as soon as possible

• Ask about move-in procedures and key pickup

Common Scenarios You Might Encounter

The "Approved But Someone Else Got It" Situation

This happens more than you'd think. Sometimes landlords approve multiple applications and go with whoever can move in fastest or offers the best terms. It's frustrating, but it's part of the process.

The "Pending Forever" Application

If your application has been pending for more than a week with no communication, it might be time to move on. Some landlords aren't great at follow-up, and you shouldn't waste your time waiting around.

The "Approved with Conditions" Status

Sometimes you'll get approved but with conditions like needing a co-signer or paying an additional security deposit. Make sure you understand exactly what's required and whether you can meet those conditions.

Tips for Philadelphia Renters

The Philly rental market has its own quirks, so here are some local insights:

• Move fast in popular neighborhoods like Fishtown, Northern Liberties, or Graduate Hospital. Good apartments go quickly.

• Have all your documents ready before you start looking: recent pay stubs, bank statements, references, and a completed rental application.

• Consider working with a realtor if you're struggling to find something on your own. Many rental agents in Philly don't charge tenant fees.

• Be prepared for quick turnarounds – sometimes you'll need to view, apply, and get approved all within a few days.

The Bottom Line

Understanding the difference between pending and approved applications can save you a lot of stress and help you make better decisions during your apartment hunt. Remember: pending means you're still waiting for a decision, while approved means you've been chosen but still need to complete the final steps.

The most important thing is to stay organized, communicate clearly, and have backup options. Philadelphia's rental market moves fast, but with the right approach and a clear understanding of the process, you'll find your perfect place.

Whether your application is pending or approved, don't forget that finding affordable housing in Philadelphia is possible with the right resources and support. If you need help navigating the rental process or finding affordable options in your budget, check out our resources at https://linktr.ee/pahousing.

Remember: every "pending" application is a step closer to finding your home, and every "approved" application is proof that you're a great candidate. Stay positive, stay organized, and keep moving forward!